Events Calendar powered by Localist
The University Events Calendar is public-facing. Think about what someone outside of your department would need to know about your event. Include as much information as possible and try not to use jargon.
Make the event title short and catchy! Event titles are brief headlines to capture your audience, so they will click on the post to read more. Add details to the description field or the appropriate information fields. Long titles will be truncated. Use title case and not all caps.
Study Abroad Fair
Lecture: Biochemistry and Biophysics
Palliative Care Collaborative Conference
Webinar: Leadership and Diversity
If it’s absolutely necessary to use them, then make sure you spell them out at least once in the details, so that others know what you’re referring to.
What's compelling about your event? The first sentence should engage people quickly. Writing only a few paragraphs is highly recommended. Aim for no more than 160 to 250 words. Long descriptions are lost to frustrated calendar users. Use the editing tools to create hyperlinks to faculty pages, abstracts, or websites.
Always add a date, start time, and an end time. Once you’ve added the date and time, then hit the “Add Above to Schedule.” To add multiple dates and times, enter another start date and times in the same form, and hit the “Add Above to Schedule” again. Dates and times will be visible below and you can edit or delete each one as needed.
There are more than 60 pre-determined locations or places in the calendar platform. Begin by typing the first two letters of the building name and a dropdown menu of options should appear. Select your building from the list and all the Google mapping information will be added automatically linked. Write “Online only” for webinars without a physical location. If the building is not available or the University-sponsored event is off campus, you may add a place and address with a zip to connect to a map.
Add a room number. No need to add the word “room” or repeat the building name.
When entered, the Localist platform will monitor mentions of the hashtag on Twitter and take mentions into consideration in the trending algorithm. Do not include the hashtag symbol, it will be automatically added. Note: only one hashtag can be used.
Any website can be entered.
Use the best images possible! 500 x 500 pixels wide is preferred. Images are eye-catching and help your event stand out on the calendar. Localist can handle any image up to 5MB. Adding a large horizontal photo gives you more cropping options. Do not use a flier as your featured photo. There is a fallback photo system in place. In other words, if you do not add a photo, it will fall back to a stock group image, place image, or University logo.
The University event types on the calendar homepage are selected to appeal to a general audience at the entire University of Rochester and the community at-large. If you choose event types (this is optional), then when your event is approved by an event admin, event types may be added to your submission.
Select who may attend the event: General public, students, faculty, staff, family and children, health care professionals, patients.
This is generally the main sponsor (s) of the event; select what applies or what you have been assigned to submit as the event admin. You may select more than one, but no more than three or four, please. If your University group or department is not available, please add and hyperlink within the description of the event post.
Indicate information on how individuals with disabilities can request accommodations (e.g., ASL interpreter, accessible seating, etc.) You may skip this field, if the contact information in the field below is the same.
Please include a name, email, and or phone number of the main contact person for each event. The contact can be a referral person who passes inquiries/requests on to the appropriate person.
The preferred style for phone numbers is (XXX) XXX-XXXX.
If available, add the number of fulfilled education and type of credits the activity receives. Example: 1. 5 AMA PRA Category 1 Credits
Enter any number with accompanying text, such as $50. If the event is free then leave this field blank or enter “Free.”
This can be any URL. If a price is entered for ticket cost field then the call to action button will display “Buy Tickets." However, if there is not a cost or the event reads free then this button will display “Register.”
Do not delete an event from the calendar, if it's cancelled or postponed. The event title should be edited to include the note *POSTPONED or *CANCELLED. If available, post the new event date and time in the calendar and add the link within the cancelled post.